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Pharmaceutical Company Standardizes Procurement & Finance operations with integration between Coupa and SAP S/4HANA
A global biopharmaceutical organization standardized its procurement and finance integration by implementing Rojo’s proven Coupa–SAP S/4HANA integration framework.
By leveraging the official Coupa Adapter and pre-built SAP Integration Suite content, the organization established a reliable, real-time connection between procurement and finance - eliminating manual reconciliations and ensuring consistent data across systems.
The result: improved financial control, reduced operational risk, and full visibility across the source-to-pay process.
Context and Business Requirement
Operating in a highly regulated environment, the organization required a stable and auditable integration between Coupa (spend management) and SAP S/4HANA (financial backbone). The integration had to support compliance and internal controls, while streamlining day-to-day procurement and finance operations.
Key business requirements included:
- Consistent and governed master data across both platforms
- Automated and controlled flows of purchase orders, goods receipts, and invoices
- Real-time visibility into commitments and payment status
- Compliance with internal controls and audit standards
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Solution Overview:
Rather thandeveloping custom integrations from scratch, the organization selected Rojo’s standardized integration framework built on:
- The official Coupa Adapter
- Pre-configured SAP Integration Suite content
- Industry-aligned best practices
This approach reduced implementation risk, accelerated time-to-value, and ensured long-term maintainability, providing a reliable foundation for real-time Procure-to-Pay integration between Coupa and SAP S/4HANA.
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Measurable Outcomes:
Beyond technical connectivity, the integration delivered clear operational benefits. Manual reconciliation was eliminated, reducing administrative workload and financial risk, while auditability and financial transparency were strengthened to ensure compliance with internal controls and regulations.
These improvements were reinforced by measurable outcomes, showing how a standardized integration framework drives both efficiency and strong governance.
14 production-ready
Interfaces implemented
100% Real-time data sync
between Coupa and S4 HANA
75% out-of-the-box connectivity
via pre-built components
Controlled Project Delivery
Following the completion of the Coupa functional design phase, the integration workstream was initiated. Rojo deployed the official Coupa Adapter and Coupa–SAP S/4HANA integration content as the foundation and adapted it to match the customer’s specific financial structures and procurement workflows.
This included:
- Adjusting standard mappings to align with the customer’s chart of accounts, cost center model, and approval structures
- Configuring business rules to reflect the organization’s invoice validation logic and goods receipt processes
- Implementing targeted customizations for invoice handling and supplierdata synchronization
- Enhancing validation and error-handling mechanisms to comply withinternal control and audit standards
The integration was validated through structured System Integration Testing (SIT) and User Acceptance Testing (UAT), in close collaboration with the implementation partner.
Dedicated go-live support ensured a stable transition to production with minimal disruption to business operations.
Ready to Optimize Your Source-to-Pay Processes?
With a standardized Coupa–SAP S/4HANA integration in place, organizations are able to further optimize their source-to-pay processes, increase automation, and gain better visibility across their business landscape.
If manual reconciliations, limited visibility, or inconsistent master data are slowing your operations, Rojo Integrations can help with pre-built integration content to streamline processes and accelerate results.
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